Annual Asphalt Bid (OLD) #10358

Notice is hereby given that the City of Biloxi, Mississippi, will receive sealed bids at the Mayor’s Office, City Hall, second floor, until 10:00 a.m. on Wednesday, the 13th day of October 2021, for the following:

ASPHALT ANNUAL BIDS

Work on which proposals are invited consists of repairs, patches and overlays for the City of Biloxi. Due to the nature of this contract, the exact scope of work is unknown at the time of bidding. Work may also include milling, adjustment of water valves and manholes and placement oflimestone. No minimum or maximum amount of work is guaranteed. Tasks will be ordered by individual purchase orders which will not include drawings and specifications but will include administrative details such as period of performance and start date unique to each task.

The City will select a “Primary” Contractor and a “Secondary” Contractor to award contracts based on the two (2) lowest and best bids. Work shall be assigned first to the Primary Contractor and if the Primary Contractor cannot meet the performance schedule of any task, the City may assign the task to the Secondary Contractor.

The Contract shall commence on the date CONTRACTOR’s bid is accepted by the CITY OF BILOXI’s governing authorities and shall end one year later.

Work under the Contract will be issued by means of purchase orders as work is identified and authorized by the City Engineer (the “CE”) or the CE’s authorized representative. Each Task will be classified as either standard or emergency. Construction drawings may or may not be issued with purchase orders.
Contractor shall be capable of taking orders and directions from the CE or CE’s authorized representative for repair or replacement methods and limits for repair or replacement for individual Tasks. Contractor shall be familiar with standard repair methods. The contractor’s superintendent(s) and crew(s) shall be experienced and capable of performing maintenance tasks in a timely and workmanlike manner.

The Contractor shall be available to start work as soon as the City issues a written order to commence work (Notice to Proceed). Contractor shall be on standby and ready to respond during the entire length of the contract. work on each standard task shall commence within ten days of notice to proceed. Liquidated damages will not be charged for this work, but failure to respond to or complete work within the required time will be considered in authorizing additional work. Location of said work is in Biloxi, Mississippi.

A PRE-BID MEETING will be held at 1:30 P.M. on Tuesday, October 5th, 2021 at the City of Biloxi Engineering Office Conference Room. It is strongly recommended that all prospective Bidders attend. It is also suggested that all potential subcontractors and interested parties attend.

All persons having a contract with the City of Biloxi must adhere to the City’s policy concerning non­ discrimination on the basis of race, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran or disability status.

A Certificate of Responsibility number issued by the Mississippi State Board of Contractors shall be written on the outside of the envelope containing the bids. When bids are submitted electronically, the requirement

for including a certificate of responsibility on the exterior of the bid envelope shall be deemed in compliance by including the same information as an attachment with the electronic bid submittal.

Bids, which are for work outside of the classification listed for any bidder, shall be returned unopened.

Bid documents are being made available via paper copy or digital copy (CD). Plan holders are required to register for an account and log-in at www.biloxiplans.com; at this site plans can be viewed for no charge or physically purchased. All plan holders are required to have a valid email address for registration. Purchased bid documents are non- refundable and must be purchased through the website. Questions regarding website registration and online orders please contact web support at (662) 407-0193. A view only copy of the plans, specifications, and proposal documents are also available to be viewed at the City of Biloxi Engineering Department, which is located at 214 A Delauney Street, Biloxi, Mississippi (the Public Works Building), (228) 435-6269. Plans and specifications may be examined without charge online or at the City of Biloxi Engineering Department during regular business hours (7:00 a.m. – 4:00 p.m., Monday- Friday).

Contractors have the option of submitting their bids sealed in an envelope or through the City’s electronic bid submission link at www.biloxiplans.com.

Preference shall be given to resident contractors, and a nonresident bidder domiciled in a state, city, county, parish, province, nation or political subdivision having laws granting preference to local contractors shall be awarded Mississippi public contracts only on the same basis as the nonresident bidder’s state, city, county, parish, province, nation or political subdivision awards contracts to Mississippi contractors bidding under similar circumstances. In order to ensure that Mississippi’s so-called Golden Rule is followed, state law requires a non-resident bidder to attach to his bid a copy of his resident state’s current law pertaining to such state’s treatment of non-resident contractors. Resident contractors actually domiciled,in Mississippi, be they corporate, individuals or partnerships, are to be granted preference over nonresidents in awarding of contracts in the same manner and to the same extent as provided by the laws of the state, city, county, parish, province, nation, or political subdivision of domicile of the nonresident.

The ability to obtain any insurance required by the contract documents must be demonstrated in the bid by the means specified in the contract documents. Proof of actual insurance coverage must be submitted within five (5) business days from the bid acceptance.

In compliance with the laws of the State of Mississippi, in choosing materials for the project, the successful bidder shall be required to give preference to materials grown, produced, prepared, made or manufactured within the State of Mississippi. The foregoing notwithstanding, no preference shall be given to materials grown, produced, prepared, made or manufactured in the State of Mississippi when other materials of like quality produced outside the State of Mississippi may be purchased or secured at less cost, or any other materials of better quality produced outside the State of Mississippi can be secured at a reasonable cost. The Contractor shall not use any materials on the project that are grown, produced, prepared, made or manufactured outside of the United States. If such materials are not available, then those which are grown, produced, prepared, made or manufactured outside the United States may be used.

BIDS SHALL BE DELIVERED TO THE MAYOR’S OFFICE, SECOND FLOOR, CITY HALL BUILDING, 140 LAMEUSE STREET, BILOXI, MISSISSIPPI, 39530, OR ELECTRONICALLY SUBMITTED AT WWW.BILOXIPLANS.COM

Bids shall be in letter form with the envelope or electronic attachment and bid marked plainly Asphalt Annual Bids and shall be addressed to the Mayor’s Office, P.O. Box 429, Biloxi, Mississippi 39533. In addition, the envelope or electronic attachment shall list the Company Name and Address, Certificate of Responsibility, and all applicable state and local license numbers.

The City reserves the right to reject any and all bids and to waive any informality in the proposal accepted. No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

Publish Twice: September 9, 2021 & September 16, 2021